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Организация ивентов и мероприятий под ключ

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End-to-End Event Organization

WhenSpeak specializes in organizing conferences and other events in online, offline, and hybrid formats.

Event Organization: What’s Included

We handle complete event management for business and social gatherings—from concept to execution. Key stages:

1
Concept & Planning

We develop event concepts, programs, and align all details with the client.

2
Speaker & Host Selection

We invite experienced professionals for presentations and audience engagement.

3
Venue Selection

We organize events in online, offline, or hybrid formats, selecting optimal locations.

4
Venue Design

For offline events, our designers create thematic decor.

5
Technical Setup

We provide full AV equipment and live-streaming solutions.

Key Features of WhenSpeak

WhenSpeak offers extensive functionality for interactive event management:

Live Streaming & Teleconferencing

Stable, high-quality real-time audio/video connections.

Polls & Surveys

Interactive tools for instant audience feedback.

Synchronized Content Display

Real-time sharing of slides, charts, and documents.

Q&A & Chat

Audience interaction tools to boost engagement.

Multi-Format Support

Seamless online, offline, or hybrid event execution.

Parallel Sessions

Simultaneous management of multiple event tracks.

Collaboration Workflow

From the client’s side, the collaboration process looks as follows:

1
Briefing You provide event requirements via our brief form.
2
Planning We create concepts, budgets, and coordinate all logistics (speakers, venues, decor).
3
Execution Our team handles all technical aspects during the event.
4
Reporting You receive a detailed post-event analysis.